FEDERAL REQUIREMENTS

The Internal Revenue Service (IRS) and Social Security Administration (SSA) Require only four parts for Form W-2:

Where no state or local income taxes are involved, the 4-part Federal Form is sufficient.

STATE REQUIREMENTS

Refer to > How to Select the Proper W-2 Form>; below.

W-2 INFORMATION

You are required to send 2006 W-2 Wage and Tax Statement forms to the Social Security Administration by February 28, 2007, unless you have received an extension of time to file.

For optical scanning purposes, the Federal Government requires that all Forms W-2 be submitted in 11 inch segments (two Form W-2 per page) to the Social Security Administration. For additional information, see Circular E supplied by the IRS.

Orders for Forms W-2 and 1099 include the applicable summary transmittal form (when required).

HOW TO SELECT THE PROPER W-2 FORM

In those states where there is no State or Local Income Tax, a basic 4-part Form W-2 is sufficient. Most states with States income tax programs require a 6-part form. An additional copy is provided for the employer to submit to the state, and an additional copy for the employee to attach to their State Tax Return. In states where there are Local or City Tax Programs, an 8-part set is required. For State Requirements[Click Here]

MAGNETIC MEDIA REQUIREMENTS

If you are required to file 250 or more Form W-2, you must file via magnetic media. If filing on magnetic media is a hardship, you can file Form 8508 requesting a waiver. Penalties could be charged if extension and/or waivers are not obtained. Even though you may not be required to file magnetically/electronically, the IRS and SSA encourage anyone to file in this format. You can download Form 8508 at: www.irs.gov.

For additional information on filing information returns on magnetic media, you may call or write to the following addresses:

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IRS APPROVED

Rigid IRS and SSA printing specifications are followed in order to pass Optical Scanning Requirements (OCR) equipment. All 2006 Tax Forms have been certified correct and approved by the Federal Government (plus State and City Tax agencies where necessary). Formats are per Official IRS and SSA regulations. Regardless of the style you use, our broad selection of forms will fill the needs of any employer.

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